# Franchise branding: local posts that stay on brand

[Canonical HTML page](https://gradiently.design/guide/franchise-branding)

Head office wants every location to look like one company. Each owner wants to post about their own street, staff and offers. A good system gives both, and it is mostly decided before anyone opens a design tool.

## The short version

- Franchise branding is the system that lets many independently run locations look and sound like one company.
- The most reliable approach is to lock the brand elements centrally and leave a small, clearly defined set of local fields for each location to fill.
- Templates work best for franchises when the background, type and logo position are fixed and only the words, photo and local details change.
- A spreadsheet with one row per location can produce a full set of localised designs from one approved master.
- Clear roles, where head office edits templates and locations only fill them in, prevent most off brand posts.

**Franchise branding** is the set of rules, assets and templates that makes fifty separately run locations look like one company, while still letting each one talk about its own street, team and offers. The approach that works is simple to state: head office locks the look (background, colours, type, logo and layout), and each location fills in a short, defined list of local details. Everything below is about drawing that line clearly and making it hard to cross by accident.

## What to lock centrally and what to leave local

Most franchise brands drift for one reason: nobody wrote down which parts are fixed. A location manager who needs a post for Saturday will rebuild the brand from memory, and memory is generous with fonts. Decide the split before you design a single template, and put it in your [franchise brand guidelines](https://gradiently.design/guide/brand-style-guide) as a table people can actually read.

| Element | Who controls it | Why |
| --- | --- | --- |
| Background and colour palette | Head office | It is the first thing people recognise, before the logo |
| Logo, size and position | Head office | Moving it by a few pixels per location adds up to chaos |
| Heading and body fonts | Head office | Type is the quickest way to spot an off brand post |
| Layout grid and template set | Head office | Locations choose from layouts, they don't invent them |
| Location name, address, hours | Location | Only the location knows when it is open |
| Local photos and staff | Location | Real faces from the real shop feel local in a way stock never does |
| Local offers and events | Location, within approved wording | Offers vary by area, the tone should not |

A typical split for a franchise. Write your own version and keep it to one page.

The background deserves more attention than it usually gets. A logo occupies a small corner of a post; the background fills the whole frame and is what people notice when they scroll past at speed. That makes it one of your most valuable [distinctive brand assets](https://gradiently.design/guide/distinctive-brand-assets), and it is exactly the element locations tend to swap for whatever free gradient they found that morning.

## Build a local marketing kit for every location

A franchise kit is the folder every new location receives on day one. It should be complete enough that nobody needs to email head office to make a normal post. Build it in this order.

1. **Fix the brand kit** Logos in light and dark versions, the colour palette with hex codes, the heading and body fonts as files, and a few sentences on voice. In Gradiently this lives in the [brand kit](https://gradiently.design/guide/brand-kit), which the Designer applies to every design it lays out.
2. **Choose one signature background** One look that every location wears, so a post from Bristol and a post from Glasgow are instantly the same company.
3. **Design six to ten templates** Cover the posts locations actually make: opening hours, a new menu or product, an offer, an event, a hiring post, a thank you, a holiday closure.
4. **Mark the local fields** In each template, decide which text boxes and photo frames a location may change. Everything else is fixed.
5. **Write approved phrases** A short list of offer and event wording in the brand voice, so local posts sound like the brand even when written in a hurry.
6. **Show good and bad examples** One page with three correct local posts and three common mistakes teaches more than ten pages of rules.

## Franchise social media templates that are hard to break

A good franchise template leaves very few decisions open. The headline is short and in the brand font, the location name sits in the same place every time, and the background does the brand work so the words can be specific. Here is the same template used by head office and by one location.

Portrait post announcing a new autumn menu at every location, set on the brand's gradient background

The national version, made once by head office.

The same portrait post with the Leeds location name and a local tasting night added

The local version: only the eyebrow and detail changed.

Words also have to stay readable on every photo and background a location adds. In Gradiently, a Mark moves its calmest region behind the text and Auto ink picks light or dark type for each line, so a local manager who writes a longer line than expected doesn't end up with grey text on a busy patch. More on keeping a set consistent is in [brand consistency](https://gradiently.design/guide/brand-consistency).

### Off brand

- Location picks its own background
- Logo stretched or recoloured
- Three fonts on one post
- Offer written in all capitals
- Phone photo cropped at random

### On brand

- The one signature background
- Logo from the kit, fixed position
- Heading and body font only
- Approved wording, sentence case
- Photo in a fixed template frame

## Make every location's version from one spreadsheet

When head office runs a national campaign, making forty local versions by hand is where mistakes creep in. A better method is one approved design plus a spreadsheet with a row per location. Gradiently's bulk create (Pro) takes a CSV or TSV, lets you connect each column to a text box or image on the page, shows every version for review, and creates the pages. One Undo removes the whole batch if something is wrong.

```text
location,address,offer_day,hours
Leeds Briggate,14 Briggate,Thursday,6pm to 9pm
Bristol Harbourside,2 Canons Way,Friday,5pm to 8pm
Glasgow Merchant City,31 Ingram Street,Saturday,12pm to 3pm
Cardiff Bay,8 Mermaid Quay,Wednesday,6pm to 9pm
```

First row is the headings. Each later row becomes one finished local design.

The method is covered step by step in [bulk create designs from a spreadsheet](https://gradiently.design/guide/bulk-create-from-spreadsheet). It is also the cleanest way to refresh opening hours or holiday closures across every branch at once.

## Sizes every location needs

Locations post to more places than head office expects: a portrait post, a story, a Google Business post for local search and often a printed poster for the window. Design the master in one format, then produce the rest from it rather than cropping.

- Instagram post 1080×1350: 1080 × 1350
- Story 1080×1920: 1080 × 1920
- Google Business 1200×900: 1200 × 900
- Facebook cover 1640×624: 1640 × 624
- A4 poster 2480×3508: 2480 × 3508

The five formats most franchise locations use every month, drawn to scale.

With Pro, a design resizes to every size in one step, and each format is laid out again rather than stretched. [One look in every size](https://gradiently.design/guide/one-look-every-size) shows what to check after resizing.

## Roles, approvals and who can edit what

Permissions do more for franchise consistency than any guideline document. In a Gradiently workspace (Pro) there are four roles, and they map neatly onto a franchise.

| Role | Give it to | What they do |
| --- | --- | --- |
| Owner | Brand director at head office | Holds the workspace and its brands |
| Admin | Central marketing team | Maintains the brand kit and templates, manages people |
| Editor | Location managers | Make and edit designs from the templates |
| Viewer | Franchise partners, regional leads | See work without changing it |

A starting point. Adjust for how much freedom your locations have earned.

Use comments on the design for approvals rather than email threads, so a regional lead can point at the exact line that needs changing. [Teams and workspaces](https://gradiently.design/guide/teams-and-workspaces) covers invitations and roles in detail.

## Common franchise branding mistakes

- **Locking everything.** If locations can't post about local life, they will make their own designs outside the system.
- **Locking nothing.** A shared folder of logos is not a brand system.
- **Too many templates.** Forty options means nobody finds the right one. Ten good ones get used.
- **No owner for the kit.** Someone at head office must update templates when the menu, prices or hours change.
- **Ignoring print.** Window posters and counter cards are often a location's most seen design; give them templates too.

If your locations also run their own accounts, read [consistent branding across social media](https://gradiently.design/guide/brand-consistency-across-platforms) for how one look survives many channels.

## FAQ

### What is franchise branding?

Franchise branding is the system of brand rules, assets and templates that makes independently run locations look and sound like one company. It defines what head office controls and what each location may change.

### Should franchisees be allowed to make their own social media posts?

Yes, within limits. Give them templates where the background, fonts and logo are fixed and only local details such as the location name, photos and offers can change.

### What should a franchise marketing kit include?

Logos, the colour palette, fonts, a signature background, six to ten ready templates, approved offer wording and a page of good and bad examples.

### How do I make local versions of a campaign for every location?

Make one approved design, then use a spreadsheet with one row per location to create every version in one batch. Review each version before publishing.