# A design tool for teams: Gradiently workspaces in practice [Canonical HTML page](https://gradiently.design/guide/gradiently-for-teams) Teams drift off-brand when everyone rebuilds the look from memory. A Gradiently workspace keeps the look, the people and the work in one place. Here is what a working week inside one looks like. ## The short version - Gradiently team workspaces, part of Pro, hold a team’s brands, their Marks, every design and the people who make them. - Each brand carries its own Marks, brand kit and brand profile, so new designs start on the right look. - Teams work with four roles: owner, admin, editor and viewer. - Comments pin feedback to the spot on the design it is about, and version history keeps every saved version. - API keys let an AI assistant such as Claude or ChatGPT make designs that land in the team’s workspace. A good **design tool for teams** keeps three things in one place: the brand’s look, the people allowed to change it, and the conversation about the work. In Gradiently that place is a **workspace**, part of Pro. It holds the team’s brands, each with its own Mark and brand kit, every design made on them, and everyone who makes them, with owner, admin, editor and viewer roles. Feedback is pinned to the design, versions are kept, and one design becomes every size in a step. ## Why teams drift off-brand It rarely happens on purpose. One person picks a slightly different blue, another stretches the logo, a third tries a new font because the old one wasn’t on their laptop. Six months later the feed looks like six companies. The usual cure is a long guidelines document that people read once. [Brand consistency](https://gradiently.design/guide/brand-consistency) explains why repetition matters; the practical answer is to make the right look the default, so nobody has to remember it. ### Without a shared workspace - Colours copied from old posts, slightly wrong - Fonts substituted on whoever’s machine - Feedback scattered across chat and email - Final files named final_v3_really.png - Every size rebuilt by hand ### In a Gradiently workspace - New designs start on the brand’s Mark and kit - Heading and body fonts uploaded once for everyone - Comments pinned to the exact spot on the design - Version history on every design - One design copied to every size in one step ## Setting up a team workspace 1. **Create the workspace** **Settings › Workspaces › New workspace**. It starts empty, with you as owner. 2. **Set up the brand** Add the brand and its Mark. Fill in the brand kit: logos, palettes, heading and body fonts, voice, audience and what the brand does. It can read your website to fill in the name, description, colour and icon. 3. **Make three anchor designs** A post, a story and a wide banner that show how the brand should look. Your team copies from these. 4. **Invite the team** From **Settings › Team**, by email, each with a role. Links work for seven days. 5. **Agree how feedback works** Comments on the design, a mention for whoever needs to act, resolve when done. The order matters. Invite people before the brand kit is ready and their first designs will set the wrong precedent. [Setting up your brand kit](https://gradiently.design/guide/brand-kit-setup) walks through every field, and [workspace roles](https://gradiently.design/guide/workspace-roles) helps you decide who gets which role. ## One look the whole team shares The look lives in the brand, not in anyone’s memory. Each brand carries its own Marks, the living gradient and material backgrounds its designs wear, and its kit. The brand switcher at the top lists the brands in the workspace; a new design starts on the chosen brand’s primary Mark with its fonts, and **Apply brand kit** brings a stray page back in line in one step. A portrait post announcing a spring collection on the brand’s Mark One teammate’s post, started from the brand. A second portrait post about free returns on the same Mark and type Another teammate’s post the same week. Different words, unmistakably the same brand. Words stay readable whoever places them. A Mark knows where the text sits, moves its calmest region behind it and picks light or dark type line by line with Auto ink, so a junior designer’s headline reads as well as the art director’s. Because every Mark has exactly one owner, the look the team shares is also one no competitor can claim while you hold it. ## Feedback, versions and sharing | Need | What the team uses | How it works | | --- | --- | --- | | Notes on a design | Comments | Click the spot the note is about; mention someone with @; resolve when done | | Going back after a big change | Version history | Every saved version kept; save one by hand before a big change | | Two people editing at once | Change warning | Gradiently says the design changed elsewhere; keep yours or load theirs, the other stays in history | | Showing someone outside the team | View-only link | Anyone with the link sees and downloads it; turn it off any time | Nothing gets lost: whichever version wins a clash, the other is kept in version history. [Design feedback that helps](https://gradiently.design/guide/comments-and-feedback) and [version history](https://gradiently.design/guide/version-history) cover each in more depth. For stakeholders who only ever approve, a viewer role or a share link is enough. ## Making more with fewer hands Teams spend a surprising share of the week on production rather than design: resizing, swapping names into event posters, making the same promotion for six platforms. Pro covers most of it. - Instagram post: 1080 × 1350 - Story: 1080 × 1920 - LinkedIn post: 1200 × 1200 - X post: 1600 × 900 - Email header: 1200 × 600 One approved design, five platform sizes, made in one step and laid out again for each shape. - **Every size at once.** [Copy to sizes](https://gradiently.design/guide/copy-to-sizes) remakes a design for each format you tick. - **Bulk create from a spreadsheet.** One page plus a CSV of names, dates or prices becomes a page per row, and one Undo removes the batch. - **The Designer.** Describe what you need; it writes in the kit’s voice and lays the design out in the brand’s Mark. - **Your own AI assistant.** Owners and admins can create an API key so ChatGPT, Claude or another MCP client makes designs that land in the workspace, without spending Gradiently credits. > **A weekly rhythm that works** Monday: one person makes the week’s anchor posts. Tuesday: comments and fixes. Wednesday: copy to sizes and bulk create. Thursday: final check by a viewer or admin, then export. ## FAQ ### Can several people design together in Gradiently? Yes. Team workspaces, part of Pro, let you invite people by email with owner, admin, editor or viewer roles, and everyone works on the same brands and designs. ### How does Gradiently keep a team on brand? Each brand carries its own Mark and brand kit, so new designs start on the right look and fonts, and Apply brand kit brings a page back in line in one step. ### What happens if two teammates edit the same design? Gradiently tells you the design changed elsewhere and lets you keep yours or load theirs. The other version is kept in version history. ### Can people outside the team see a design without joining? Yes. Share turns on a view-only link that anyone can open and download from, and you can turn it off at any time. ### Can an AI assistant work in our team workspace? Yes. An owner or admin creates an API key, and an assistant such as Claude or ChatGPT can then make designs that land in that workspace.